Overview

Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization

Clarify any questionable invoice items, prices or receiving signatures

Obtain proper information and/or data regarding invoice payments

Assemble invoices to be completed for payment

Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable),

Review invoices and requisitions for satisfactory payment approval

Check vendor files for any previous payments and assign voucher numbers

Maintain copies of vouchers, invoices or correspondence necessary for files

Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures

Type periodic reports and other records

Reconcile bank statements